Salas O'Brien hiring Payroll Coordinator in United States | LinkedIn (2024)

Payroll SpecialistAt Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About UsFounded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job SummaryWe are looking for a 100% remote Payroll Specialist located in CT or MT time zones to join our growing team. Your role will be to proactively support the Director of Payroll in handling payroll for the Salas O’Brien organization.

In This Role, You Will

• Post and close timesheets in Deltek VantagePoint
• Run Deltek VantagePoint timesheet reports and prepare UKG import files
• Review employee audited changes report
• Process multi-state payroll for assigned business units using UKG Pro
• Download preview/final payroll reports and submit funding requirements to Finance Department
• Review pay increases, address changes, new-hire data, and calculate final paychecks for terminated team members
• Balance collected funds for payroll taxes, garnishments, direct deposits, and live checks
• Prepare and post payroll journal entries in Deltek VantagePoint
• Setup employee garnishments and respond to state agency inquiries
• Prepare and distribute PTO liability, labor allocations, and month-end accrual reports
• Save New Hires and Terminations reports
• Upload and reconcile 401k deferrals, loans, and employer match files
• Prepare and submit multiple worksite reports
• Process off-cycle payrolls and on-demand manual checks
• Support business units by troubleshooting pay discrepancies and responding to emails
• Prepare and submit Nevada MBT, North Dakota WSI, Washington L&I, and Ohio BWC reports
• Assist Director of Payroll in other duties as assigned

You Will Be a Great Fit If

• Passion for payroll and aspirations to see this position as a start to your long-term career
• Excellent verbal and written communications skills required
• Able to handle a fast-paced environment, be self-motivated, and prioritize tasks
• Key competencies include excellent organization skills and attention to detail
• Must exhibit a solid professional business image with a team player attitude

Skills/abilities

• Ability to handle all aspects of multi-state payroll procedures
• Be familiar with payroll compliance
• Ability to maintain confidentiality and work well with other employees
• Detail oriented, able to work well under pressure, ability to meet deadlines
• Proficient in using Microsoft Excel, Word, and Outlook
• Knowledge of UKG Pro and Deltek VantagePoint systems
• Minimum 5 years of experience with processing multi-state payroll
• Ability to work in a fast-paced and demanding environment
• Certified Payroll Professional a plus

Location: CT or MT time zone

Travel: 0%

Equal Opportunity Employment StatementSalas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.